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Guardianship & Trips

As your UK partner, we will provide continuous quality
support to ensure your child is safe, happy and successful
during their UK schooling.

How we support you and your child at UK Boarding School

Expenses Schedule

Any of the below charges come out of your child's expense account

Definitions

Homestay Charges

Homestay accommodation is charged per day, includes accommodation, 3 meals & clothes washing on longer stays
Per night = £60

Supplements (per night)

If the student stays with a host in the Greater London area there will be a supplement of £10
If we are given less than 24 hours to arrange a host stay = +£20
If a students stays with a host during the Christmas or Easter holidays £15

Travel Assistancee

Transfers

UK travel transfers between school, host and airport - according to distance
Cost = 55p per mile

Airport Assistance

Arrival/Departure escort - Security, Passport Control, Baggage and change terminal

Airside - escort from plane door to transfer flight or taxi

Landside - check-in and escort to departure gate

Unnaccompanied Minor Assistance

Nominated adult to check-in and wait at airport or to collect and sign for your child

Costs = Go to Airport Assistance further information>

Flight Chaperone

Adult chaperone accompanying student on flight
Cost = Return air fare, travel expenses + £200

Homestay Activities - £ Variable

Activity Day

Pocket Money Transfers

Shopping

Luggage Storage

Visa/Immigration Services

Holiday Guardianship

Parents’ Meeting Attendance & Report:

Ad hoc Meeting Attendance <4 Hours

Registration Fee is a single payment for Student Registration and ongoing Police Disclosure monitoring.
Guardianship Fee is the annual payment invoiced in advance.
Expense Account is held on the Student’s behalf to pay any additional expenses incurred as outlined in the Expenses Schedule.
Expense Account statement will be prepared retrospectively each term with a corresponding invoice to restore to the agreed balance.
Expense Account final balance will be fully reimbursed at the end of Guardianship.
Fees and Expenses will be invoiced on confirmation of Guardianship acceptance.
VAT is charged unless invoiced c/o a non UK business - eg your agent.

Payment Schedule

Invoice 1 on acceptance of registration with Academic Families

Guardianship Registration Fee* £295
Trips deposit* £1,000

Invoice 2 by 1st April 2022

Guardianship Fee £1,950
50% of total trip fees** £4,250

Invoice 3 by 1st July 2022

balance of trip fees** £3,250
Expense Deposit Fund*** £2,000

* Non-refundable
If your child is not going on all 3 trips this amount will be pro-rata
*Expense Deposit Fund is held on the Student's behalf to pay any additional expenses incurred as outlined in the Expense Schedule

Covid Cancellation

If your child is unable to start school due to Covid related closure or restrictions then the Guardianship Fee will be reimbursed.
If the cost of a Holiday Trip increases significantly due to Covid restrictions then any such increases will advised at the time of reservation. If a Holiday Trip is unable to proceed due to Covid restrictions then an alternative UK trip may be substituted.